Monday, May 29, 2017

Director of Purchasing Job at Four Seasons Hotels and Resorts Tunis Tunisia

Coordinate and manage the overall operations of the Purchasing, Receiving and Storeroom Department to ensure that all departments of the hotel have adequate supplies to perform their duties in an efficient manner. Keep abreast of new and alternative products in the market and consult with hotel management on products to enhance cost effectiveness and quality standards. Maintain the highest level of integrity and transparency in dealing with business partner and ensure that business is awarded fairly.
  • Maintain harmonious and professional relationship with all departments and Home Office to promote effective purchasing.
  • Comply with and enforce Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct as set forth in EmPact.
  • Keep appropriate close contacts with business partners and constantly up to date with latest product and market information.
  • Supervise, train and motivate Purchasing Department employees to thoroughly understand all of their duties and responsibilities.
  • Take appropriate personnel-related action (i.e. hire, commend, discipline, evaluate, etc.) with Purchasing staff as required.
  • Hold monthly department meetings with staff.
    Prepare and review staff schedules in accordance with business needs.
  • Ensure all local and corporate policies, rules, internal controls and procedures and safeguards as they relate to the Purchasing Department are complied with.
  • Ensure proper authorization has been obtained for all hotel-specific purchasing contracts and conduct, manage and complete competitive bids in accordance with policy and ensure bids are on file where applicable prior to execution of contracts.
  • Ensure Management Agreement and all other Purchasing Agreement terms and conditions are fulfilled.
  • Monitor the status of slow-moving stocks and ensure a Slow-Moving Stocks Report is circulated monthly to the Director of Finance and the respective Division Heads concerned.
  • Ensure that all purchase order requests are properly documented and accounted for, completed and approved before a purchase order is prepared and the items are purchased.
  • Supervise the day-to-day functions of the Receiving Clerk and ensure that all items received by the hotel are properly documented in accordance with Four Seasons Purchasing and Receiving Procedures.
  • Assist Accounts Payable Clerk in researching any discrepancies on invoices.
  • Ensure that all storage areas are secure, clean and properly organized.
  • Establish and maintain par stocks on all inventoried items, keeping in mind that inventory levels must be kept as low as possible without compromising the efficiency of the hotel.
  • Complete the corporate annual operating equipment and supply requirements with the corporate Purchasing Department and the appropriate hotel department heads, including quarterly review and update of annual forecasts.
  • Coordinate purchases related to capital projects with the corporate Purchasing Department as well as outside contractors.
  • Conduct frequent quality control audits to ensure staff is properly trained and following established procedures.
  • Familiar with hygiene standards and perform hygiene audits as required.
  • Monitor daily costs and prepare or review a daily and month-to-date Food & Beverage Cost Report.
  • Cost and record steward sales, house charges, employee meals and other similar cost credit items on a daily basis.
  • As required, attend Food & Beverage Meeting to review prior month’s Food & Beverage Cost Report to highlight actions.
  • Perform any additional duties as assigned by the Director of Finance.
  • Constantly keep abreast of new products, services and processes and consult with hotel management on feasibility of implementation.
  • Ensure that the department works closely with the Chef and the Food & Beverage Director to purchase the highest quality products while constantly searching for the most competitive price.
  • Assist the Director of Finance in preparing forecasts and budgets as required locally, by corporate office or Management Agreement.
  • Coordinate and participate as necessary in all month-end, quarterly or annual inventories of food, beverage, operating equipment and supplies.
  • Participate in the annual circulating Operating Equipment inventory and assist in review and reconciling of discrepancies.
  • Support Home Office and the hotel’s Safety Committee and Green initiatives.
Work closely with consultants to ensure the full benefit of their advice is realized.
  • Proven leadership skills in a hotel environment.
  • Highest level of integrity and transparency.
  • Strong interpersonal and relationship-building skills to work with cross-functional teams; to negotiate with vendors and influence stakeholders.
  • Strong problem-solving, decision-making, conflict-resolution and strategic-thinking skills.
  • Excellent written and verbal communication skills to prepare and deliver reports, effective presentations and to facilitate meetings.
  • Promote a continuous learning environment that creates an atmosphere for professional development opportunities.
  • Apply an ethical approach to influence the outcome of situations.
  • Serve as a role model for others by demonstrating appropriate business conduct and ethical principles.
  • Require a basic technical knowledge of generally accepted accounting principles and job knowledge of all positions in Purchasing and Food & Beverage control. Working knowledge is generally learned on-the-job or through a series of professional certifications.
  • Strong negotiation skills.
  • Require knowledge of and the ability to operate computer equipment and Microsoft Office Suite software.
  • Ability to read, write and speak English.
  • Good knowledge of the Four Seasons internal controls, policies and procedures.

  • Sound cost analysis and cost management skills
  • Clear understanding of the purpose and reasons for internal controls
  • Understand and be familiar with hotel quality standards and service standards
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