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Executive Assistant Job in Dubai UAE

Administrative/Event Orchestration - Coordinate and manage correspondence in confidence and use independent judgment to evaluate, prioritize, triage and develop solutions to incoming issues that are often confidential and highly sensitive in nature.--Examples: comprehend and resolve complex appointment and calendar priorities with competing time allocation challenges, review schedule in advance and anticipate needs and assure the senior finance leader is well prepared, research and brief the senior finance leader on agenda and action items; arrange meetings of varying sizes both internal and with external agencies including Health System and Campus faculty and staff, auditors, consultants, boards and senior finance leader officers; coordinate travel arrangements (air/car/hotel); track Continuing Professional Education (CPE) and prepare and submit travel expense and employee reimbursement reports;. 
Administrative/Event Orchestration - Coordinate and manage correspondence in confidence and use independent judgment to evaluate, prioritize, triage and develop solutions to incoming issues that are often confidential and highly sensitive in nature.--Examples: comprehend and resolve complex appointment and calendar priorities with competing time allocation challenges, review schedule in advance and anticipate needs and assure the senior finance leader is well prepared, research and brief the senior finance leader on agenda and action items; arrange meetings of varying sizes both internal and with external agencies including Health System and Campus faculty and staff, auditors, consultants, boards and senior finance leader officers; coordinate travel arrangements (air/car/hotel); track Continuing Professional Education (CPE) and prepare and submit travel expense and employee reimbursement reports;. 
Presentation Development & Meeting Support - Compose, proof, edit, and finalize correspondence on behalf of the senior finance leader(s). - 
Develop PowerPoint and/or paper presentations with only very broad directions, independently obtaining presentation content through research and consultation with a variety of contacts. - 
Utilize authoring skills and a high degree of Power-point technical skills to assimilate information into accurate, coherent, creative, and effective presentation materials. 
Review and foot presentations looking for conflicts or irregularities, preparing an analysis of findings. 
Coordinate general logistics for meetings and presentations such as room scheduling and set up, catering (if needed), set up of audio-visual equipment, taking notes and publishing meeting minutes. - 
Compose agendas; act as a liaison between meeting attendees to assure all needs are met; track meeting action items and provide follow up to assure completion. 
Facilities coordination - Manage all aspects of physical office matters for leadership that the analyst supports, including conducing space assessments and development of short and long term plans to meet space needs. - 
Coordinate activities related to the physical office such as in-office moves, build or remodel of spaces/workstations, and matters related to network or telephone service.-- 
Onboarding - Independently manage onboarding new leadership members, including: -establishing e-mail and systems access; updating organization charts phone lists and e-mail distribution lists using Visio, Word or Excel; drafting new staff announcements; physical desk preparation; establishing phone lines and computer equipment. 
Phone coverage and visitor reception - Provide reception and coverage for the department main phone lines in accordance with Health Service Excellence Standards. 
Handle incoming calls and visitors for analysts during lunch hours, breaks, absences and personal time off.- 
Performs other duties as required: -Serve as resource in response to patient and public inquiries, issues and concerns. - 
Such inquiries/issues/concerns are often non-routine in nature, requiring research, independent judgment and/or innovation to resolve. - 
Incumbent is expected to maintain a solid working knowledge of the organization, personnel and function of each department reporting to the CFO, as well as the organization-s mission, vision and values. - 
Coordinates and collaborates on various MCA projects as assigned. 

Is this a good fit? (Requirements): 



College degree and five years of work related experience exhibiting strong analytical, communication, and customer service skill, or a combination of equivalent education and experience.- - - 

Must have five years of progressively responsible executive assistant experience and be able to perform increasingly challenging administrative and project tasks within a complex organization under minimal supervision.- - - 
Project management/coordination experience.- - - 
Very strong computer and Internet research skills. -Possess expertise with Microsoft Outlook, Word, Excel, PowerPoint, Visio, Adobe Acrobat.- - - - 
Must be a proactive self-starter and strong team player.- - - 
Strong political acumen and the ability to establish and maintain effective working relationships with various levels of individuals in a large organization, and handle confidential information with discretion- -- 
Excellent organizational and interpersonal skills are essential.- - - 
Possess ability to exercise good judgment to identify and handle sensitive and confidential issues and assignments with discretion. -Must be flexible and possess project management/coordination experience.- - - 
Able to work well with all levels of internal/external management and staff. -Ability to set priorities and work with frequent interruptions, exercise independent judgment and make sound decisions.- 

Send resume to soor@jobs-n-jobs.com

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