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Team Administrative Assistant Job at Marsh Dubai, United Arab Emirates

Ensuring that the Energy & Power team receive full administration and secretarial business support whilst also working closely with the other Administrative Assistants to mutually support the wider Marsh Management Service team


Key Responsibilities

  • Assisting the team when necessary: liaising with clients, arranging meetings etc
  • Travel arrangements including visa’s, accommodation, schedules, and itineraries
  • Handling and follow up of expense returns
  • Raising of Invoices for Risk Engineering team
  • Compiling and typing statistical reports and presentations
  • Telephone screening/answering and dealing with/responding to queries
  • Meeting and greeting clients and visitors
  • Composing and typing routine correspondence
  • General administrative tasks such as filing (electronic and paper), faxes, photocopying
  • Maintain and running of various databases
  • Sending out correspondence to clients
  • Ordering office supplies to ensure proper inventory
  • .Managing Timesheet and Calendar systems
  • Assistance with report production, converting client and engineer data into a suitable format
  • Report format checking to ensure that engineering reports meet the correct corporate standards of layout, tabulation etc
  • Tracking of engineering income/budget
  • Maintenance of survey management/tracking system

Competencies

  • Good knowledge of Microsoft Office/other PC based applications
  • Spreadsheet and financial tracking applications of particular benefit
  • Ability to be hands-on and multi-task
  • Well presented and well spoken
  • Excellent interpersonal skills
  • Ability to work under pressure and meet deadlines
  • Excellent follow up and organizational skills
  • Must be a team player
  • Ability to work on ad hoc projects and tasks including researching
  • Uses own initiative
  • Good sense of humor

Requirements

  • Business English is a must.
  • Excellent written and spoken English.
  • Has 3 to 5 years’ experience as secretary, administrative assistant, engineering assistant, technical clerk etc
Send resume to soor@jobs-n-jobs.com
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