Provide administrative support to the Directors • Answering/screening telephone calls • Greeting visitors • Organising diary management in an efficient manner • Organising incoming mail • Organising travel and accommodation and preparing complex travel itineraries along with visas • Taking dictation and writing minutes on behalf of management • Maintaining and updating Agency Agreements data base/file • Maintaining press release file and coverage journals • Typing general documents • Prepare and distribute invoices and add to the data base • Planning, organising and managing events • Mentor to receptionist and general office administrators • Arranging airport transfers, meet & greet • Undertake any additional duties as and when required by the line manager/business • Promote health and safety and ensure adherence to health and safety policies and procedures • To identify system weaknesses and suggest new/efficient procedures to strengthen IT • Making themselves familiar with, and
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