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Senior Administration Assistant Corporate Job in CBD, Inner West & Eastern Suburbs Australia
The role of the Administration Assistant is to support and provide secretarial and administrative services to the Corporate function and in particular the CIO, CFO and Directors of Risk and Audit. You will effectively balance and prioritise work commitments and tasks to meet the needs of the Directors. Additionally, you will develop a thorough understanding of the Corporate Division, the functional process as well as the workloads and management style of the Directors such that more routine matters can be undertaken by yourself.
Key Responsibilities will include but are not limited to:
Organising meetings and managing the diaries of Directors including meeting room booking, preparation and distribution of agendas and papers, meeting and greeting guests.
Providing efficient and effective secretarial services.
Preparing and formatting documents such as routine correspondence, Excel spreadsheets and PowerPoint presentations.
Co-ordinating the processing of Purchase Orders, Invoices, Credit Cards and Cab Charges.
Supporting the fixed asset registration process.
Undertaking records management tasks in Treasury’s Objective records management system.
Assisting the Directors in managing and reporting on the flow of work tasks and activities within their respective functions.
Supporting recruitment and on-boarding processes by responding to job application inquiries, arranging and supporting interviews. Facilitating the commencement and cessation of staff, including showing new staff how to use certain systems and advising them of processes.