jobs-n-jobs.com is looking to recruit a fulltime receptionist to work in our head office in Artarmon. The Hours are 8am – 5:30pm with and hour lunch and 10 minute morning and afternoon break.
To be considered for this role you will have:
- Minimum 3 years' experience in a similar role involving administrative support functions.
- Must have average typing skills and working knowledge of the internet, MS Word, Excel with the ability to learn additional software programs.
- Must be energetic, self-starter, with excellent work ethic and ability to work independently, to support business objectives.
- Aware of general WHS requirements
You will:
- Manage a busy switchboard (up to 200 calls per day), greet clients, arrange meeting rooms and provide refreshments when required.
- Manage all deliveries for office and site staff, and maintain staff phone lists and current project lists.
- Ensure outgoing correspondence is sent in a timely manner making sure that the relevant jobs are correctly charged for incurred expenses.
- Match incoming invoices with receipts and code appropriately for processing by accounts
- Distribute Purchase Order books and maintain register
- Distribute Cab Charge vouchers and ensure all details are kept up to date in a spread sheet.
- Keep accurate details of outgoing mail and couriers so that invoices can be easily reconciled with correct jobs being charged.
- Assisting Project Teams as needed with filing, Site Folders and other general administrative tasks.
- Review internal administrative procedures with goals of improving quality and efficiency and keep the company manuals are kept up-to-date
- Develop and implement new systems that improve efficiency.
- Ensure all work is carried out in accordance with the RCC Management System and other relevant specifications and procedures as found on Crookes Net.
- Book travel arrangements for all staff
Send resume to tehreem@jobs-n-jobs.com
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