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Administrative Assistant Job at Fit-Out Dubai United Arab Emirates

 Typical daily duties and responsibilities:


1.   Full control of the Directors daily schedule.

2.  Outlook calendar & QuickBooks knowledge is a MUST.

2.   Schedule reminders for meetings typically 8 per day.

3.   Making sure the required documents are ready ahead of each meeting.

4.   Highly organized

5.   Take responsibility for the delivery of deadlines set by Director including third party   deliverables.

6.   Generates reports at the beginning and end of each working day.

7.   Act as the point of contact between the staff and Director.

8.   Ability to produce detailed and insightful minutes of meetings.

9.   Screening phone calls, inquiries and requests, and channel these appropriately.

10. Meeting and greeting visitors of all levels of seniority.

11. Dealing with incoming email and physical delivers to the office.

12. Carrying out background research and presenting findings as outlined by the Director.

13. Produce contracts as per company templates, reports and presentations.

14. Liaise with Clients as well as third party service providers.

15. Lead and improve operational decision-making processes.

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